You’ve signed up to Quartz to manage your payroll processing. What happens next?
Onboarding
Our onboarding process couldn’t be simpler. We will send you a Starter Pack which contains everything we need from you to get started.
- We’ll need your business details in order to set you up as an employer.
- We’ll then collect details about your employees – for example, their name and address, National Insurance number, and other helpful information such as their working pattern.
- We’ll need you to provide us with documentation to support our Money Laundering checks, in order to comply with regulatory requirements.
Are you employing someone for the first time? We can apply for your HMRC PAYE Scheme on your behalf.
Once you’re all set up, our dedicated team will work with you to build your account just how you’d like it. We offer both weekly and monthly pay options, chosen at the point of signing up with us. You can choose your payday to suit your business, and if you have specific reporting requirements beyond our standard reporting package please speak to us to arrange this. We offer a truly bespoke service and will do our utmost to fulfil all your requirements.
Payroll sorted, the way you need it
Once you’re up and running with us, we do all the hard work so you don’t have to. Just let us know pay information such as your staff’s hours, sickness, or holiday and we’ll do the rest. The benefit of a bespoke service is that you can choose the best way for your business to provide us with that information, and the team will work with you accordingly.
We’ll calculate wages, work out necessary taxes and statutory and voluntary deductions, and any other adjustments, and on your agreed schedule, we’ll email you to let you know your payslips are ready to review. You can choose if you’d prefer us to send your payslips to a central point of contact or send them directly to your employees, securely password protected.
Want us to pay your staff on your behalf? Talk to the team about setting up a BACS payment system as a discretionary add-on to your service, and we can pay both your employees and HMRC.
Outsourcing your payroll could save you so much time, administration and effort.
HMRC requirements
We’ll be registered with HMRC as your payroll agent, so we can take the hassle out of liaising with HMRC, and we’ll do the paperwork so you don’t have to. We’ll submit HMRC RTI information on your behalf, and provide you with documentation such as P60’s and P45’s.
Pensions
We offer a Pensions Auto-Enrolment service as an add-on to our payroll service, that ensures compliance with government regulations around workplace pensions. Again, the benefit of outsourcing this service means we take the administration off your hands – managing ongoing duties with the Pensions Regulator, sending legally required documentation and ensuring pension calculations are correctly managed.
Our pensions service is usually provided through NEST Pension. If you have Pensions with any other provider, we are still able to part manage, so please speak to the team for advice and to confirm the duties we can perform.